Instructions for Doctors Offices

Downloading Dictations 1)  When you are ready to download dictations place the recorder in the docking cradle attached to the computer.
2)  A dialogue box will pop up and ask if you want to download files now.  Select OK.
3)  Files will be downloaded to your computer and temporarily stored in Olympus DSS Folders.
4)  When the files are downloaded the recorder is ready for further dictation.
5)  The Iclient software should be running on your computer.  It will automatically sweep voice files from the DSS Folders and route them to secure DigitalScript servers, where they will be routed to transcriptionist within seconds.

Iclient is the software that transports voice files from your computer to DigitalScript servers where they are routed to transcriptionist.  There are typically two users of Iclient:  the doctor and/or the doctor's assistant.  An assistant has the ability to manage different affiliates and can choose whether or not voice capture requires a recorder id, or not.  An assistant login allows multiple users to download voice files on the same computer without changing the login.  Owners of voice files are recognized by the recorder Id, or by doctor login.  Voice files uploaded while logged in as a doctor will force all voice files to be recognized as files originating with that doctor id.

If Iclient is not already set up on your computer please contact Sales Rep, or DigitalScript.

Uploading Voice Files
1)  Double click on the Iclient Icon on your desktop and enter your ID and password.
2)  Iclient should be running in the background on your computer so files will upload whenever a  recorder is docked.  History, logs and setup are available from this screen.
3)  If logged in as an assistant the affiliate and doctor can be changed by clicking on the lower, bottom      right names.
4)  When dictations are complete simply place the recorder in the docking cradle attached to your PC.
5)  A dialogue box will pop up and ask you if you want to “Download from the detected device?”  Click OK and all voice files on the recorder will be removed and downloaded onto your PC into DigitalScript folders.  Voice files will reside there until they are swept and uploaded to the server by Iclient.

Viewing Transcriptions Online

Transcriptions can be viewed, edited and electronically signed by logging into your transcription website.

1)  Add your transcription site to your Trusted Sites.  Before you try to access the site please open Internet Explorer and go to Tools, Internet Options, Security, Trusted Sites.  Then click on the Add button and type in your websites name.  Then click Add.  Then, at the bottom of the page click on Default to lower the security settings for your trusted sites.
2)  Turn off any pop-up blockers.  Pop-up blockers will interfere with the operation of DigitalScript.
3)  Login to your transcription site.  The first screen you see is a search screen where you can set search parameters for working with different files.
4)  Select the search parameters and click Get Patient Files to retrieve your transcriptions.  Files are color coded based on the status of the job.
5)  To view a job click on the file name.

Please be patient.  The download may take several seconds.

Editing Transcriptions

1)  Clicking on the file name allows you to see the text.  You can change or add text in this screen.
2)  To change patient demographics or job information go to the Header by clicking on Click to Edit Header.
3)  To listen to the original voice recording click on the file name at the top of the screen.
4)  To make your changes final click on Update.

Approving Transcriptions (Electronic Signatures) To update, send back to editor or to electronically sign a transcription simply click on the appropriate buttons. If you are not electronically signing documents just click on Update and the edited file will be saved.

Edits to files automatically creates a new version of the file. All versions are recorded and stored.